If an important team member were suddenly unavailable, would you have instant access to vital business information?
Below is a brief checklist of the types of information you should document to minimise potential disruption. Regularly discuss and update your important information ‘log’ to suit your needs, and keep it in a safe place.
Consider reviewing your will (and asking your business partners to do the same) agreeing on specific clauses for business continuation in the event of a serious accident or death.
Important Documentation Checklist
- Current business online banking, payroll system and accounting software details and login information
- Documents relating to insurances, lease agreements, employment contracts, client/customer contracts
- Spare keys to PO boxes, safes and storage facilities
- Client/customer database username and password
- Information on current business accounts: Stationery? Website provider? Stock? Security Company?
- Who acts as the firm’s lawyer? Banker? Accountant?
- Where does off-site system data backup take place?