Digital signing, versus the traditional “wet” signature, has become increasingly popular in recent years. It allows you to sign documents online directly from your PC, Smartphone or IPad. Hassle Free!
More and more countries have endorsed the legal validity of digital signing, enabling businesses to digitize entire workflows and further optimize management processes.
3 Reasons why you should use digital signing over paper.
1. Save time and courier costs
Ensuring all parties sign off on paper documents typically entails a number of time-consuming and potentially expensive steps.
First, you must prepare the document, courier it to each recipient, and then wait for them to receive, review, and sign it. One of your recipients may be out of town, or home with the flu, which furthers lengthens your wait time. Finally, after review, a recipient may request some changes, which means re-working and re-delivering the document. The resulting delays can be both costly and frustrating.
With digital signing, documents are swiftly delivered, revised and authenticated online. Transit time is minimal, so business owners can direct their energies toward earning new customers, rather than handling more paperwork. And of course, adopting a paperless solution immediately reduces your environmental impact – an important benefit for entrepreneurs seeking more sustainable business practices – not to mention, lowers your office supply costs.
2. Safeguard your documents with digital encryption
In addition to improved efficiency, digital signing beats paper when it comes to security. The digital signing software you use to create the signature will ensure it is encrypted, which protects your entire document from tampering.
3. Track the status of your document in real time
Wondering whether the contract you sent to a new client has been opened and reviewed, or signed and sent back? Digital signing makes answering these questions far easier than the paper alternative.
The entire document lifecycle is digitized and transparent. Using cloud-based digital signing, business owners can track the status of their documents in real time, including:
1. when the document was opened;
2. how close the signee is to completing their validation of the document; and
3. the moment the validation is complete, or if a party opts out of the process.
Whether you’re preparing an employee work agreement, finalizing a new client contract, or submitting an invoice, digital signing can prove beneficial in a number of ways. You might even also include options to send out automatic reminders to ensure the timely completion of your agreements. – Once again saving you time!
Digital signing is fast becoming the new business normal. As a forward thinking account firm we embrace technology and if you are a client of Monteck Carter keep an eye out for a separate email explaining how to get your digital signature set up.
We look forward to continuing to improve our service to you.